Accounting Manager
Do you want to be a part of something amazing? Are you an experienced professional looking for a flexible schedule and interesting work?
Preferred candidates will be able to demonstrate their broad accounting knowledge, ability to manage Belfast Dental Care’s books, ability to provide thoughtful analysis of business and financial operations, and their ability to effectively communicate accounting and financial information to the business owner.
Primary Responsibilities
Working closely with the practice manager and business owner, responsibilities include:
- Accounts payable and accounts receivable (AP and AR)
- Asset tracking
- Bank account and credit card account reconciliations
- Budgeting
- Business insurance administration
- Cash flow and reserves tracking
- Financial analysis, projections, and reporting
- Management of lenders; debt schedule maintenance
- Payroll
- PCORI, use and sales, property taxes
- Record-keeping and storage
- Vendor oversight, contracts, and W9s
- Year-end closing: 1099s, fringe benefits, W2s, CPA documentation
- Coordination with practice owner, Practice Manager, and CPA (as needed)
- Policy and practice problem-solving and recommendations; oversee internal controls
Skills & Abilities
- Adherence to all privacy, safety, and infection control policies
- Ability to maintain poise and composure under pressure
- Ability to work as a team player; excellent people skills
- Analytical, problem solving and critical thinking skills
- Ability to manage competing priorities
- Excellent time management and communication skills
- Ability to demonstrate a strong sense of ownership and responsibility
- Ability to maintain strict confidentiality and discretion; attention to data security
Basic Qualifications
To be successful in this role, candidates should be able to effectively follow well-established best practices in accordance with GAAP—following defined accounting policies, and internal controls. Additional qualifications include the following:
- Bachelor degree in accounting or finance (or related discipline) with 3-5 years of experience OR equivalent professional work experience
- Proficiency in QuickBooks, Microsoft Office (Word and Excel), vendor portals, internet research, and email
To be at the top of our list, you will also have the following preferred qualifications:
- Tech savvy
- Prior work experience in a dental or medical setting
If this sounds like a perfect opportunity, we want to hear from you. Please send your resume and cover letter to smile@belfast-dentalcare.com right away!
Dental Receptionist
Do you want to be a part of something great? Are you looking to begin a career in the dental industry? Read on to see if you have what it takes to join the team!
As one of our front office rock-stars, you will be responsible for administering the day-to-day activities of the dental front desk and office, including but not limited to: maintenance of the records of patients, scheduling of patients, accounts receivable, and maintaining appearance and order of dental office. Additional duties include the following:
- Administer day-to-day operations of dental office
- Open and close dental office according to office protocol
- Review the office for a neat, professional appearance and make necessary changes
- Check the daily schedule for accuracy and post it in all treatment rooms
- Answer and respond to telephone calls with professionalism
- Ensure that HIPAA Notice of Privacy Practices Notice is on display
- Ensure all COVID-19 related safety protocols are followed, including patient screening, disinfecting, and PPE requirements
- Greet and welcome patients and visitors to the practice
- Check in patients according to office protocol, verifying and updating patient information
- Confirm the next day’s appointments according to protocol and patient preferences
- Make follow-up appointments as needed
- Gather and accurately record insurance information from patients
- Record chart entries from phone or in-person conversations when appropriate
- See that records are stored securely and handled in compliance with HIPAA privacy and security regulations
- Assure that every patient’s HIPAA forms and consent forms are signed and up to date.
- Accurately file patient information
- Help to update patient records will up-to-date insurance information
- Organize supporting materials for claim forms, such as radiographs or written narratives, as directed by doctor
Basic Qualifications
- High school diploma or equivalent
- Legible handwriting
- Proficiency using MS Excel, MS Word, and e-mail
Interpersonal Skills & Abilities
- Good interpersonal skills to maintain effective rapport with patients, dentists, other staff members and community
- Effective verbal skills
- Team player
- Able to adapt to office policy improvements (office is constantly striving for improved customer care/service)
Customer service or patient relations experience
- Quick response/accurate data entry
- Able to communicate all concerns to the Practice Manager
To be at the top of our list, you will also have the following preferred qualifications:
- Experience using the Eaglesoft software application for all scheduling and charting activities
- Professional office experience
If this sounds like a perfect opportunity, we want to hear from you. Please send your resume and cover letter to smile@belfast-dentalcare.com right away!
